Magnum One/Magnum One (Mid-American Digital) (Disc Manufacturing).iso/d10/pcm_d2.arc/README8.TXT

Text File | 1989-06-12 | 5KB | 133 lines

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               H e l p   o n   w o r d   p r o c e s s i n g
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This  is the  built-in  mail merge  word  processor for  basic  letters. It
supports right  hand justification,  text block  movement, enhancements and
margin settings.


SELECTING A DOCUMENTS

The screen will ask you for a document name on entry.  The name "Letter" is
suggested. You  may type in  any other  name up to  8 characters  long. A 3
letter dot extension (.xxx) is optional.

If you  are unsure as  to what  documents exist in  your current directory,
delete the  "Letter" name  so that the  field is  blank. If  you then press
RETURN  various available  documents without  extensions  will appear  in a
special menu. Simply select one using your ARROW keys and press RETURN.


FUNCTION KEYS

All available  options are  given at the  bottom of  the screen.  Here is a
summary of commands:

F1 = Help............ Displays these help screens
F2 = Print menu...... Here you specify whether you require mail-merge or a
                      normal letter, single or double line spacing, pausing
                      for new pages if you use single sheets, direct output
                      to the printer, the screen or a disk file called
                      "letter.prn" and set your printer's compatibility
                      (select IBM if unsure). Use your ARROWS to select the
                      combination of choices you require.
F3 = Merge........... Pop-up menu for specifying mail merge fields.
F4 = Enhancements.... This enables bold lettering, underlining, condensed
                      and enlarged mode, depending on your printer type.
F5 = Date............ This is an automatic date stamp function.
F6 = Time............ Use this to stamp the current time.
F7 = Margins......... Here you can specify exactly how you wish your
                      document to be laid out. The letter width and
                      length are calculated and displayed automatically.
F8 = Blocks.......... Use this to move, copy or delete paragraphs of text.
                      The handling of entire paragraphs rather than
                      sentences or words is recommended. If unexpected
                      results occur, save the document by exiting first and
                      then continue.
Shift F8 = Line Del.. Use it to delete a line of text, similar to CTRL - Y.
F9 = Reformat........ Use this to tie your sentences back together after
                      you have made deletions with BACKSPACE or the DELETE
                      key.
F10= Exit............ The pop-up menu allows you to save or abandon the
                      changes you have made. If you do not with to exit
                      after all, press ESC to continue editing.


MOVING AROUND IN THE DOCUMENT

The ARROWS,  PGUP and PGDN  are easiest  to use. The  following may further
help to speed up editing:

HOME = Beginning of current line
END  = End of current line
CTRL - HOME = Beginning of current screen
CTRL - END  = End of current screen
CTRL - PGUP = Beginning of document
CTRL - PGDN = End of document
CTRL - RIGHT ARROW = Move one word to the right
CTRL - LEFT ARROW  = Move one word to the left
CTRL - Y = Delete the line, similar to Shift - F8
CTRL - T = Delete the word


HOW TO PERFORM A MAIL-MERGE

First of all, you have to place mail merge fields into your text. These are
words which will automatically change from letter to letter. Simply use the
F3 pop-up menu, select your requirements using the arrows and press RETURN.

Then print your document.  In the print  menu from F2, you must specify the
letter type as MAIL-MERGED.

Press F10  and an additional  selections menu  will pop up.   There you can
specify  exactly  for  whom  you  wish  to  produce  letters.  Within these
selections, you may press F1 for a complete browsing list.

This list  shows details  of the  group of  person you  have selected  in a
pop-up  window.  This  way  you can  change  your selection  until  you are
completely satisfied.

When  testing the  mail-merge  functions, it  may  be useful  to  print the
results to the  screen first to  ensure you have  the desired effect before
committing your work to the printer.


MAIL MERGE EXPORT

If you do many mass mailings or  marketing mail shots you might wish to use
your favorite word processing package.  For  this purpose use the "S - Send
details  to  external  word  processor"  option  under  the  word processor
integrator menu.

The  export  can be  done  in ASCII  or  SDF format.  Most  word processing
packages with mail-merge features support these.  You may, however, have to
refer to your word processor's manual  for detailed guidance on how to read
the exported mail-merge file into your letters.


HOW TO INTERRUPT PRINTING

Printing may be interrupted at any time.

To abort  printing press  the ESC  key, repeatedly  if necessary.  To pause
printing, press the CTRL and S keys together.  Your printer may print a few
more lines before pausing  if it has an  internal printer buffer. To resume
printing after the pause, press CTRL and S once more.